5 Effective Meet and Greet Invitations Plus Tips for Wording

A meet and greet is a great way to introduce a special guest to your team, connect with job candidates, or host a networking event to expand contacts in the industry. These professional gatherings combine fun and purpose, blending engaging activities like a speaker series with opportunities to build new connections.

If you’re in charge of the next meet and greet, you’ll want to send invitations to everyone on the guest list. Here, we’ll show you how to select and design meet and greet invitations. We’ll offer advice for professional wording and highlight key information you should include. Plus, you’ll find tips for personalizing the invite and uncover stunning designs guests are sure to say yes to.

What to Include in a Meet and Greet Invitation

Like all invitations, there is critical information you need to include so guests know what’s expected of them, where to go, and what the event is all about. Since this is a corporate event invite, there are a few extra things to consider compared to a normal party invite.

Your meet and greet invitation should include:

• The purpose of the event (for example: a networking mixer, alumni reunion, or  industry trade show)
• The name of the host of the event (whether it’s your company or a special guest)
• The date and time of the gathering (typically both a start and end time are included for these types of events)
• The location of the venue, including the full address where the event will be held
• Event details (refreshments, activities, programs, etc.)
• RSVP information and date

As a professional event, you may also want to include your company logo on the invitation – especially if your event is a team retreat or in-house corporate gathering. In addition, you can incorporate the company colors or details like monograms or wax seals that are relevant to the event’s purpose.

Tips for Writing an Effective Meet and Greet Invitation

Want to make it impossible to say no to your meet and greet invite? These tips are sure to help you create an invitation that’s visually pleasing and sure to have guests excited about the upcoming gathering.

Use Professional and Engaging Language

Meet and greets come in many forms. There are large in-person networking events including important players in the industry as well as small gatherings to onboard new team members. Meet and greet invitations can also be used to invite guests to webinars and virtual meetings. Think of them as a sort of digital business card to get people together to build connections.

Since these are usually corporate gatherings, it’s important to choose professional wording. You should use full names and titles when addressing your invites and you’ll also want to spell out the date and time completely if it’s a formal gathering like a dinner or evening soiree.

At the same time, you want your event to be engaging and exciting. Use welcoming language and vibrant phrasing to encourage guests to attend the meet and greet event. Things like “You’re Invited!” and “We’re teaming up!” are great ways to show enthusiasm and make the recipients feel like their presence would make an impact.

Use a Clear and Motivating Tone

Meet and greets span the gamut from formal galas to casual golf outings. Use your invite to make the tone of the event clear, right from the beginning. Stick to formal language if your event is upscale and feel free to use casual wording for more laid-back gatherings. 

One way to make your invite better is to include optimistic and inclusive wording. Mention the opportunities guests can take advantage of at the event. This can include things like:

• Connect with industry VIPs
• Get one-on-one time with senior-level executives
• Win free prizes 
• Expand your network and gain access to participant-only resources

Consider Logistics

Some meet and greet events are invite only while others allow participants to invite guests or share the invitation with others. Clearly state on your invite what type of event you’re hosting. Be clear if guests are limited to a plus one or if they are not allowed to bring guests. It’s also a good idea to state whether families and kids are also allowed to join.

Think about the formality of your event and help guests prepare by telling them about a dress code, if applicable. For more formal events, you can request guests attend in “professional attire” or “formal attire.” For casual gatherings that are still elevated, you can ask guests to wear their best casual Friday office attire.

Personalize the Invite

Want guests to hit yes on the RSVP? You have a better chance of reaching your goal if you personalize the invite. Try to address the invites to each individual, rather than creating a generic invite that goes out to everyone, without their name on it.

If you really want to customize your invitation, tell the person why they’re invited. For example, you can call out a win they recently had or mention where you saw their work and why you think they’d benefit from attending your event.

Custom details like typography and color schemes can also have an effect. Personalize the invite by choosing a font that reflects the tone of the event (like bold and modern text for an innovative gathering or traditional script for a formal gala). 

Use colors that have meaning, like green which represents connection and growth or brown, which imparts feelings of stability and wisdom. Alternatively, you can use your company colors to emphasize who’s hosting the gathering.

Meet and Greet Invitations Plus Wording Ideas

Ready to pick out the perfect meet and greet invitation? We’ve rounded up a few of our favorite designs. From formal to casual and fun, there’s a style for every type of business event. Whether you’re looking for a design to celebrate employee appreciation day with a keynote speaker or one to gather at an industry-wide conference, you’ll find the perfect option.

1. Geo Border Invitation

Design: Stellax Creative

Make a great first impression and have guests eagerly anticipating the get-together with this event invitation template. The fun geometric frame adds a playful tone while a modern, crisp font lends vibes for a formal flair. The large supported backside offers room for the full meeting details including the complete meeting agenda. In addition to a stunning design, you can use wording like “Join fellow entrepreneurs and innovators to discuss industry trends that you can use to launch your business into the stratosphere.”

2. Professional Posies Invitation

Design: Kid Collective

This meet & greet invitation is equal parts sophisticated and fun. Featuring a simple layout of a bold border and a large text box, it’s ideal for formal and casual gatherings. Choose from six artist-curated colors including green, blue, and brown, or use the color wheel to design the card using your company brand hues. 

Add the meeting date, time, and location and wording like “Your presence is requested at a formal gala with industry executives” for a formal event or “Join us for an afternoon of rubbing shoulders and sharing ideas” for a casual get-together.

3. Modern Icons Invitation

Design: Signature Greenvelope

If you’re looking for a cool and trendy way to invite guests to your next meet and greet, look no further than this colorful design. The design mimics the look of business presentations and answers all the important questions with clever iconography. It’s entirely editable so you can change up the color scheme and typography and add elements like music to make it more engaging.

4. Letterpress Waves Invitation

Design: Signature Greenvelope

If your meet and greet is a formal fete, choose this sophisticated card to ask guests to attend. The chic letterpress design offers hints of traditionalism while the monochromatic look imparts contemporary vibes. Customize the subject line to catch your reader’s attention and don’t forget to include the reason for the event. Try wording like, “You’re cordially invited to attend a roundtable discussion on the future of innovation in sales, led by industry experts you’ll want to connect with.” 

5. Coffee Hour Invitation

Design: Paper Raven Co.

Hosting a casual gathering or business meeting where teams can come together and develop ideas over a steaming mug of coffee? This morning-themed invite is the perfect fit. The invitation email template can be customized in various color schemes and you can send it out via text as well. Use language like “Let’s connect at a coffee shop and dream big!” or “Come chat it up and meet the new head honcho over a casual breakfast.”

Send Powerful and Effective Business Invites 

Using these meet and greet invitations plus the crafty tips and wording ideas, you’re sure to have success when planning your business event. Whether it’s a laid-back morning coffee discussion or a fancy evening gala, there’s a perfect invite for your needs. 

When you’re ready, browse our collection of business invitations to find designs for your next meet and greet. With Greenvelope’s card-sharing and forwarding features, you can let guests share their invites on social media apps or forward them to friends in the industry. That way, you can increase attendance at your meet and greet and build more connections. Plus, customers with Greenvelope business accounts can choose multiple senders to personalize outreach for different team members.

With Greenvelope, staying on top of guest attendance is easier than ever. You get access to an intuitive dashboard with convenient RSVP tracking. Plus, you have the ability to instantly send out updates to guests and customize notifications so you always know the latest attendee numbers.

Continue browsing our Stationers blog to find more ways to build connections and drive business growth. From company-wide gatherings like team retreats and meet-ups to industry get-togethers that expand your network, you’ll find tons of ideas when it comes to event planning and invitations.