How to Write Thoughtful “Sorry for Your Loss” Messages 

When times get tough, the support of our loved ones can feel like a great comfort. A simple yet thoughtful “sorry for your loss” message means a lot and can help bring people closer together.

In this guide, we’ll share what to write in your “sorry for your loss” messages, and provide some heartfelt wording examples that you can easily customize for when you’re unsure where to start. 

When to Send a “Sorry for Your Loss” Message

Design: Signature Greenvelope

It’s typical to send a message of condolence at a time of loss or another difficult time, such as the anniversaries of a loved one’s passing. These “sorry for your loss” messages let the recipient know they’re thought of, cared for, and supported. 

You might send a condolence card to a grieving family member, close friend, or coworker. You might also send a “sorry for your loss” message to someone mourning the loss of a pet that was special to them. 

Many people express condolences with a sympathy note or card. A “thinking of you” card gives you the room to write a personal message of condolence and to take your time crafting it before you send it. You could also express condolences with a sympathy note in a text message or by making a phone call — it’s all about considering what the recipient would prefer or find most comforting. 

Sorry for Your Loss Messages: How to Structure Your Note

Design: Signature Greenvelope

The goal of your condolence message is to let the recipient know you’ve heard the news, express your sympathy, and let them know that you’re there for them. With that in mind, here’s how to structure your “sorry for your loss” messages in an effective way. 

Heartfelt Greeting

Begin your sympathy note like you would any other card, and start with a heartfelt greeting. Always tailor this to your recipient and your relationship with them.

For a close friend mourning the loss of their beloved dog, a “Hey [Name]” might work. For a coworker or family member experiencing a loss, a “Dear [Name]” feels more appropriate — or “To my dearest [Name]” if you’re especially close. 

Message of Condolence

Next comes your message of condolence. This is where you’ll pay respect to what has happened by expressing your sympathy. You can write a short phrase or a longer message, depending on your closeness to the situation and the relationship between the two of you. 

For a short message, phrases like “My deepest condolences” and “Thinking of you at this difficult time” are popular ways to show that you care. If the recipient is religious, you could also include bible verses or reference God in your message; for example, “May God bless their soul.” Feel free to write a longer message here or share a fond memory of the lost friend or family member — whatever feels right to you and suits the circumstance. 

Offer of Support

Once you’ve shared your message of sympathy, many people like to offer support to the grieving person in their time of need. This isn’t essential, but it’s a thoughtful way to let the recipient know that you’re there for them during this challenging time. 

Phrases like “I’m always here if you need me” or “My door is always open” work well if you’d be willing to have the friend or loved one approach you at any time. You could also mention specific support here — like if you’re available to help them with planning a funeral or celebration of life event. Or maybe you’ve prepared an easy home-cooked meal for them.

Thoughtful Sign-Off

When you’re finished with your main words of sympathy, it’s time to complete your “sorry for your loss” note with a sign-off. Again, personalize this to the situation, as well as the recipient and your relationship with them. 

Popular phrases for a sign-off include “Keeping you in my thoughts. Love, [Name]” or “With all my love, [Name].” For a coworker or someone whom you’re not as close to, a sign-off like “Thinking of you” before adding your name works well. 

“Sorry for Your Loss” Wording Ideas

Design: Signature Greenvelope

Knowing what to say in a time of grief doesn’t always come easy. You want to express your heartfelt condolences, but you may worry about finding the right words at a tough time. Use these message examples to help you put together a short condolence message about the loss of a special person.

• Sorry for your loss, [Name]. You’re always in my thoughts.
• With deepest sympathy, [Name]. Praying for you and your family.
• Sending you my love at this time of sorrow.
• So sorry for your loss, [Name]. I will always cherish the loving memories of [Name].
• So sorry to hear about the passing of [Name]. I have many fond memories of them and will continue to hold them in my heart.
• Thinking of you at this difficult time.
• [Name] shone brightly and will be remembered forevermore. Thinking of you, [Name].
• Sending you my love, [Name]. Let me know if I can help in any way.
• With sincere sympathy at this sorrowful time. 
• Sending you my sincere condolences on the loss of [Name]. They truly were a wonderful person and their legacy lives on. 
• Heartfelt sympathy to you and your family, [Name]. May [Name] rest in peace.
• There was nobody more genuine and caring than [Name]. I’m sorry to hear of their passing. I’m here if you need anything at all. 
• Thinking of you, today and always. My door is always open. 
• We are saddened to hear of the loss of [Name]. They were a beautiful soul, and our entire family has many happy memories of them. 
• The world was honored to know [Name]. Sending you my love at this sorrowful time.
• I’m sorry to hear of the passing of [Name]. I know you were very close to them. If you need anything, I’m always here for you. 

A Simple Way to Send Your Message to a Loved One

Design: Signature Greenvelope

Often, loss is an unexpected event and can bring with it lots of unplanned tasks, priorities, and emotions. Even when we know a sad time is coming, usually the last thing on our minds is shopping for a sympathy card. 

With the help of Greenvelope, you can find and send a sympathy card in moments — giving you more time to put together a heartfelt message or be there for a loved one. Our online cards give you a simple yet thoughtful way to share “sorry for your loss” messages at a moment when time is precious. 

You can customize the layout, colors, and wording, then add your personalized sympathy card message. Once you’re ready, you can easily send the card via email or text message to someone you care about. 

Send Your Message When It Matters Most

Your “thinking of you” message can mean a lot to the recipient when they’re going through a difficult time. We hope this guide has helped you through the process. 

Start by looking through “thinking of you” cards and select a design that not only speaks to you but will also resonate with your recipient. Borrow any of the wording ideas or use them to inspire your own message of condolence. Sending a card is a small gesture but it’s one that can offer a little comfort during a most challenging time.